Leverage key automation features for significant increase in quality, accuracy and efficiency of controls

Key highlights

• Time Saved Automating data extraction and processing reduced manual workload, saving 5 to 6 hours per 800 documents and enabling faster, more efficient audits.
  
  
• Stronger Controls Document Matching and Version Compare improved the reliability of financial controls, allowing broader sampling, anomaly detection, and precise document comparisons.
  
  
• Automate for efficiency Automating key data extractions from large volumes of payslips and invoices ensured completeness in testing while maintaining controlled processing times.

Challenge

The audit firm faced major challenges driven by the rapid evolution of the profession and the increasing demands of the market. Three key issues stood out: the digitalization and integration of new technologies like artificial intelligence, data analysis, and automation, which are profoundly transforming audit practices; heightened regulatory compliance accompanied by the need for extra-financial reporting; and risk management in an uncertain economic context.

At the same time, the firm faced several constraints that hindered its efficiency, notably the need to re-engage employees by reducing low-value-added tasks, such as manual data entry and line-by-line reconciliations, so they can focus on more rewarding and strategic assignments. Improving productivity and maintaining the high standards of quality and formality required in the profession were also essential priorities.

To keep pace with technological advancements and the ongoing transformation of the audit profession, it became crucial for the firm to implement innovative tools capable of optimizing processes and meeting the sector’s evolving expectations.

"The integration of DataSnipper into my workflow has transformed the way I conduct my audits. Tasks that used to take hours, like verifying matches between invoices and accounting data, are now automated in just a few clicks. Thanks to this tool, not only have I gained in productivity, but I’ve also improved the accuracy of my analyses, allowing me to focus on more strategic, higher-value tasks."

Mickaël Grandjean

Audit Manager

Solution

The integration of DataSnipper brought significant gains in productivity, accuracy, and quality of controls within the firm. By automating data extraction, especially from large volumes of documents, it has resulted in considerable time savings, saving approximately 5 to 6 hours in processing 800 documents compared to a manual method. The platform has addressed challenges related to productivity, completeness, and formalization of controls while reassuring clients through more in-depth analyses and higher-quality results.

Use Cases

‍Document Matching

Document Matching has optimized detail testing in the issuance of investment expenditure certificates related to grants. By processing up to 300 invoices, 300 orders, and 300 proof-of-payment documents, this tool streamlined the handling of these documents by identifying points of anomaly effectively. This reassured clients about the reliability of declared expenses through broader sampling and deeper analysis.‍

Form Extraction

This feature has transformed the management of payslips by enabling the extraction of about 10 key pieces of information from nearly 800 payslips quickly and efficiently. This automation expanded the scope of testing while maintaining controlled processing time, enhancing completeness without sacrificing productivity.

Version Compare

This feature saved valuable time during closing periods before report issuance. By comparing different versions of documents, such as annexes, affirmation letters, or contracts, within seconds, it strengthened control quality by clearly formalizing identified differences. This time-saving, combined with increased precision, secured the final phase of work and ensured greater reliability of the issued documents.